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Painless Payroll for Windows 3.0 Table of Contents
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DEFINITION OF SHAREWARE . . . . . . . 1
DISCLAIMER - AGREEMENT . . . . . . . 1
ORDERING . . . . . . . . . . . . . . . 2
SUPPORT . . . . . . . . . . . . . . . 2
SYSTEM REQUIREMENTS . . . . . . . . . 3
INSTALLATION . . . . . . . . . . . . . 3
FILES
1. Employee File . . . . . . . . . . 4
2. Department File . . . . . . . . . 5
3. Pay code File . . . . . . . . . . 5
4. Allotments File . . . . . . . . . 5
5. Banks File . . . . . . . . . . . . 6
6. Identification File . . . . . . . 6
7. Tax Tables File . . . . . . . . . 6
GENERATION
1. Enter/Edit Time . . . . . . . . . 10
2. Generate Payroll . . . . . . . . . 11
3. Edit Payroll . . . . . . . . . . . 11
4. Payroll Worksheet . . . . . . . . 12
5. Cancel Payroll . . . . . . . . . . 12
6. Print Checks . . . . . . . . . . . 12
7. Child Support Worksheet . . . . . 12
8. Allotment Worksheet . . . . . . . 12
9. Post Payroll . . . . . . . . . . . 13
REPORTS
1. Employee Listing . . . . . . . . . 13
2. Employee Labels . . . . . . . . . 13
3. Department Listing . . . . . . . . 13
4. Pay Code Listing . . . . . . . . . 13
5. Allotment Listing . . . . . . . . 13
6. Bank Listing . . . . . . . . . . . 13
7. MTD Report . . . . . . . . . . . . 13
8. QTD Report . . . . . . . . . . . . 14
9. YTD Report . . . . . . . . . . . . 14
UTILITIES
1. Reindex Files . . . . . . . . . . 14
2. File Sizes . . . . . . . . . . . . 14
3. Backup Files . . . . . . . . . . . 14
4. Restore Files . . . . . . . . . . 14
5. Printer Setup . . . . . . . . . . 14
CLOSING
1. End of Month . . . . . . . . . . . 15
2. End of Quarter . . . . . . . . . . 15
3. End of Year . . . . . . . . . . . 15
4. Print W-2's . . . . . . . . . . . 15
5. Print 1099's . . . . . . . . . . . 15
CONVERT FROM DOS VERSION . . . . . . . 16
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DEFINITION OF SHAREWARE
Shareware distribution gives users a chance to try software
before buying it. If you try a Shareware program and
continue using it, you are expected to register. Individual
programs differ on details. Some request registration while
others require it, some specify a maximum trial period. With
registration, you get anything from the simple right to
continue using the software to an updated program with
printed manual.
Copyright laws apply to both Shareware and commercial
software, and the copyright holder retains all rights, with a
few specific exceptions as stated below. Shareware authors
are accomplished programmers, just like commercial authors,
and the programs are of comparable quality. (In both cases,
there are good programs and bad ones!) The main difference
is in the method of distribution. The author specifically
grants the right to copy and distribute the software, either
to all and sundry or to a specific group. For example, some
authors require written permission before a commercial disk
vendor may copy their Shareware.
Shareware is a distribution method, not a type of software.
You should find software that suits your needs and
pocketbook, whether it's commercial or Shareware. The
Shareware system makes fitting your needs easier, because you
can try before you buy. And because the overhead is low,
prices are low also. Shareware has the ultimate money-back
guarantee -- if you don't use the product, you don't pay for
it.
DISCLAIMER - AGREEMENT
Users of Painless Payroll for Windows must accept this
disclaimer of warranty: "Painless Payroll for Windows
is supplied as is. The author disclaims all warranties,
expressed or implied, including, without limitation, the
warranties of merchantability and of fitness for any purpose.
The author assumes no liability for damages, direct or
consequential, which may result from the use of Painless
Payroll for Windows."
Painless Payroll for Windows is a "shareware program" and
is provided at no charge to the user for evaluation. Feel
free to share it with your friends, but please do not give it
away altered or as part of another system. The essence of
"user-supported" software is to provide personal computer
users with quality software without high prices, and yet to
provide incentive for programmers to continue to develop new
products.
If you find this program useful and find that you are using
Painless Accounting for Windows and continue to use Painless
Accounting for Windows for a reasonable trial period, you
must make a registration payment of $89.95 to Painless
Accounting, Inc. The $89.95 registration fee will license on
copy for use on any one computer at any one time, and you
will receive a printed manual.
Commercial users of Painless Payroll for Windows must
register and pay for their copies of Painless Payroll for
Windows within 30 days of first use or their license is
withdrawn. Site-License arrangements may be made by
contacting Painless Accountng, Inc.
Anyone distributing Painless Payroll for Windows for any
kind of remuneration must first contact Painless Accounting,
Inc. at the address below for authorization. This
authorization will be automatically granted to distributors
recognized by the (ASP) as adhering to its guidelines for
shareware distributors, and such distributors may begin
offering Painless Payroll for Windows immediately (However
Painless Accounting, Inc. must still be advised so that the
distributor can be kept up-to-date with the latest version of
Painless Payroll for Windows).
You are encouraged to pass a copy of Painless Payroll for
Windows along to your friends for evaluation. Please
encourage them to register their copy if they find that they
can use it. All registered users will receive a copy of the
latest version of the Painless Payroll for Windows system,
and a printed manual.
Painless Accounting, Inc.
4401 Birdsong
Plano, TX 75093
ORDERING
If you wish to register Painless Payroll for Windows
simply print the file REGISTER.TXT and fill in the requested
information, or call (800)521-9905 anytime. We can send your
program COD and we also accept Credit Cards.
As soon as your registration is received you will be sent the
latest copy of Painless Payroll for Windows, and a printed
manual. You will also be notified of any future releases of
Painless Payroll for Windows, and any new products.
SUPPORT
Telephone Support:
We provide full technical support for all of our products.
You may call us Monday thru Friday at (900)88-HELP-8 from
8am to 5pm CST. The cost of this support is free for the
first 24 seconds and $2.00 for each additional minute.
BBS Support:
You can also leave a message on our support BBS, RBBS-PC
Rbase-5000, operating 24 hours, 7 days a week at
(214)881-0313. Kendall Pierce can also be reached on
CompuServe at User ID: 70337,3337, GEnie at User ID:
K.PIERCE7, and Delphi at ID: PIERCEK.
PAGE 2
SYSTEM REQUIREMENTS
This program requires an IBM PC or IBM compatible computer
with Windows 3.0.
INSTALLATION
To install Painless Payroll for Windows, put the
'Setup/Program Disk #1' disk into a floppy drive. If windows
is not currently running load it by typing 'WIN'. From the
windows Program Manager select the 'File' option (Alt+F),
then select 'Run' (R). Next type 'X:WINSETUP' (X=the floppy
drive where you inserted the 'Setup/Program Disk #1, either A
or B), and press Return. Simply follow the directions on the
screen. The program will be automatically added to your
Program Manager.
PAGE 3
FILES
1. Employee File
Use this option to enter, edit, or delete your employees.
You will first be prompted for an Employee Code. This is any
unique code to identify the employee. If you want to look at
all the employees on file simply Select the 'Browse...'
button.
After the Employee Code has been entered all associated
information will be displayed. If you are creating a new
employee a blank screen will be displayed. You may then edit
any fields displayed. You must indicate the type of pay the
employee receives. You can have Hourly, Salary, or
Commission employees. Enter their pay frequency also. You
can have Semi-monthly (twice a month), Bi-weekly (every two
weeks), Monthly, or Weekly. If the employee is Salary you
can then enter their base pay per year. If they are hourly
you may enter their hourly pay rate. You may also indicate
if the employee is to receive a 1099 at the end of the year,
which may be printed by going to Closing, Print 1099's. If
the employee is a commission employee, enter the commission
base. The default hours will be the number of hours per week
the employee works if they are a hourly employee.
You may enter a yearly base amount to be take out for state
taxes in the State 1 field, or a percentage of gross earnings
percent in the State 2 field. Also enter the number of
Federal and State Dependents, if any. Indicate if the
employee has any allotments. Enter the employees department
so the appropriate accounts will be updated, if you are
interfacing with Painless Accounting. You may select the
'Browse...' button to display all departments available.
You may also enter any extra federal withholding the employee
wishes to be withheld. Next enter the appropriate state tax
table. You may select the 'Browse...' button to display all
tax tables available. Enter an amount to be withheld for child
support if applicable. If you have city taxes which are are
percent of gross earnings, enter the percent in the City%
field. Otherwise, you may specify a annual base amount of
city taxes to be withheld in the CityBase field. You can
also enter a limit on the amount of city tax to be withheld.
You may also specify if the employee is exempt from FICA,
FUTA, FWH, SWH, or SUTA. Next enter the locality
information. The days earned and taken for Personal,
Vaction, and Sick days will have to be entered manually.
Painless Payroll does not calculate this information. The
Month to Date, Quarter to Date and Year to Date information
is displayed for Gross pay, Federal withholding, FICA, FUTA,
Child Support, Allotments, SWH, SDIF, SUTA, and CWH. This
information is updated automatically after posting and when
the end of month, end of quarter, and end of year processes
are run. These totals may be edited at any time.
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After all the information is entered you will be prompted to
confirm that you want to save the information. You can delete
the record at anytime by selecting 'Delete...'.
2. Department File
Use this option to enter, edit, or delete deparments. You
will first be prompted for a Department Code. This is any
unique number to identify a given department. If you want to
look at all departments on file, simply select the
'Browse...' button.
Once the department code is entered all associated
information for that department will be displayed. If it is
a new department a blank record will be displayed for you to
fill in. You can enter the description, and account numbers
for each of the payables, expenses, and checking account
associated with this department. If you are interfacing with
Painless Accounting, these accounts are the ones that will be
used when the information is sent to the General Ledger.
After all the information is entered you will be prompted to
confirm that you want to save the information.
You can delete the record at anytime by selecting 'Delete..'.
3. Pay code File
Use this option to enter, edit, or delete Pay Codes. You
will first be prompted for a Pay Code. This is any unique
number to identify a given Pay Code. If you want to look at
all the Pay Codes on file, simply select the 'Browse...'
button.
Once the pay code has been entered all associated information
will be displayed. If you are creating a new pay code a
blank screen will be displayed. You may then edit the pay
code description. After all the information is entered you
will be prompted to confirm that you want to save the
information. You can delete the record at anytime by selecting
'Delete...'.
4. Allotments File
Use this option to enter, edit, or delete Allotments. You
will first be prompted for an Employee Code that will have an
allotment. If you want to look at all the Employees on file,
simply select the 'Browse...' button.
After the Employee Code has been entered all associated
information will be displayed. If you are creating a new
allotment a blank screen will be displayed.
You may then edit any fields displayed. You may enter a
description for the allotment, bank account number, the
amount of the allotment, and the bank code. If you want to
look at all the banks on file, simply select the 'Browse...'
button while in the Bank code field.
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After all the information is entered you will be prompted to
confirm that you want to save the information. You can delete
the record at anytime by selecting 'Delete...'.
5. Banks File
Use this option to enter, edit, or delete Banks. You will
first be prompted for a Bank Code. This is any unique number
to identify a given bank. If you want to look at all the
banks on file, simply select the 'Browse...' button.
After the Bank Code has been entered all associated
information will be displayed. If you are creating a new
bank a blank screen will be displayed
You may then edit any fields displayed. You may
edit the bank name, address information, contact, and phone
number. After all the information is entered you will be
prompted to confirm that you want to save the information.
You can delete the record at anytime be selecting 'Delete...'.
6. Identification File
This is where you will enter the company name and information
pertaining to the company. You may enter the address
information, phone and fax numbers, Federal and state ID
numbers for the company, and the last check number used. You
can also enter a password. The FICA, Medicare, and FUTA
percents and limits should also be entered. Next you may
indicate if you are interfacing with Painless Accounting. If
you answered 'Y' to edit passwords, you must first enter the
old password. If this is the first time to edit passwords
press enter to indicate no old password has been setup yet.
Now you may enter a password.
7. Tax Tables File
Use this option to edit the Federal and State Tax Tables.
You will first be prompted for a Tax table. These tax table
numbers have already been assigned by Painless Payroll. If
you want to look at all the Tax Tables on file, simply select
the 'Browse...' button.
After the Tax Table has been entered all associated
information will be displayed. You may then edit any fields
displayed. You may edit the Description, SUTA and SDIF
percents and limits. Also the Annual earnings bracket may be
edited by entering the earnings, along with the percent and
base for each amount.
NOTE: BE SURE TO ENTER 999999.99 AS THE LAST AMOUNT, IF
THIS IS NOT ENTERED NO TAXES WILL BE CALCULATED.
PAGE 6
The six additional withholdings fields are used for various
calculations for each state. Following is a brief
description of the fields used for the different state tax
tables.
Alabama
Field #1 is the allowanace per dependent.
Field #2 is the standard deduction, percentage of taxable wages.
Field #3 is the maximum standard deduction.
Alaska No Taxes.
Arizona
Field #2 is the standard deduction, percentage of taxable
wages, if wages are less than Field #3.
Field #3 is the limit test for standard deduction.
Field #4 is the standard deduction, percentage of taxable
wages, if wages are greater than Field #3.
Arkansas
Field #2 is the standard deduction, percentage of taxable wages.
Field #3 is the maximum standard deduction.
Field #4 is the allowance for each dependent.
California
Field #3 is the allowance for each dependent.
Field #4 is the amount for each personal exemption.
Colorado
Field #1 is the allowance for each dependent.
Connecticut No Taxes.
Delaware
Field #1 is the allowance for each dependent.
Field #3 is the standard deduction for married.
Field #4 is the standard deduction for single.
District of Columbia
Field #1 is the allowance for each dependent.
Florida No Taxes.
Georgia
Field #1 is the allowance for each dependent.
Hawaii
Field #1 is the allowance for each dependent.
Idaho
Field #1 is the allowance for each dependent.
Illinois
Field #1 is the allowance for each dependent.
Field #5 is the percentage of taxable wages.
PAGE 7
Indiana
Field #1 is the allowance for each dependent.
Field #5 is the percentage of taxable wages.
Iowa
Field #1 is the allowance for the first and second dependents.
Field #4 is the allowance for other dependents.
Kansas
Field #1 is the allowance for each dependent.
Kentucky
Field #1 is the allowance for each dependent.
Louisiana
Field #1 is the allowance for each dependent.
Maine
Field #1 is the allowance for each dependent.
Maryland
Field #1 is the allowance for each dependent.
Field #2 is the standard deduction, percentage of taxable wages.
Field #3 is the maximum standard deduction.
Field #4 is the minimum standard deduction.
Massachusetts
Field #1 is the allowance for one dependent.
Field #2 is the allowance for other dependents.
Field #3 is the maximum standard deduction.
Field #4 is the additional allowance for other dependents.
Field #5 is the percentage of taxable wages.
Field #6 is the wage limit.
Michigan
Field #1 is the allowance for each dependent.
Field #5 is the percentage of taxable wages.
Minnesota
Field #1 is the allowance for each dependent.
Field #5 is the percentage of taxable wages.
Mississippi
Field #1 is the allowance for each dependents.
Missouri
Field #1 is the allowance for other dependents.
Field #2 is the allowance for one dependent.
Field #3 is the standard deduction for single.
Field #4 is the standard deduction for married.
Montana
Field #1 is the allowance for each dependent.
PAGE 8
Nebraska
Field #1 is the allowance for each dependent.
Nevada No Taxes.
New Hampshire No Taxes.
New Jersey
Field #1 is the allowance for each dependent.
New Mexico
Field #1 is the allowance for each dependent.
New York
Field #1 is the allowance for each dependent.
Field #3 is the standard deduction.
North Carolina
Field #1 is the allowance for each dependent.
Field #2 is the standard deudction.
Field #3 is the limit test base for taxable wages.
Field #4 is the percentage of taxable wages if taxable wages
are less than Field #3.
Field #5 is the percentage of taxable wages if taxable wages
are greater than Field #3.
Field #6 exemption amount if taxable wages are greater than
field #3.
North Dakota
Field #5 is the percentage of taxable wages.
Ohio
Field #1 is the allowance for each dependent.
Field #5 is the percentage of taxable wages.
Oklahoma
Field #1 is the allowance for each dependent.
Field #2 is the standard deduction, percentage of taxable wages.
Field #3 is the maximum standard deduction.
Field #4 is the limit test of taxable wages.
Field #5 is the rate percentage of wages that exceed Field #4.
Field #6 is the percentage of taxable wages.
Oregon
Field #1 is the allowance for each dependent.
Field #3 is the standard deduction.
Pennsylvania
Field #5 is the percentage of taxable wages.
Rhode Island
Field #1 is the allowance for each dependent.
South Carolina
Field #1 is the allowance for each dependent.
PAGE 9
Field #2 is the standard deduction, percentage of taxable wages.
Field #3 is the maximum standard deduction if one dependent.
Field #4 is the maximum standard deduction if more than one
dependent.
South Dakota No Taxes.
Tennesse No Taxes.
Texas No Taxes.
Utah
Field #1 is the allowance for each dependent.
Field #5 is the percentage of taxable wages.
Vermont
Field #5 is the percentage of taxable wages.
Virginia
Field #1 is the allowance for each dependent.
Field #3 is the standard deduction.
Washington No Taxes
West Virginia
Field #1 is the allowance for each dependent.
Wisconsin
Field #1 is the allowance for each dependent.
Wyoming No Taxes
After all the information is entered you will be prompted to
confirm that you want to save the information.
GENERATION
1. Enter Time
Use this option to enter additional time for each employee.
If you just need to generate regular earnings then you do not
need to enter any information here. If an employee has
overtime, bonus, or fluctuating hours you should enter it
here. You will first be prompted for an employee code.
Select 'Browse...' and an employee list will be displayed in
the lower left-hand corner of the screen.
The employees name, address information, frequency, pay type,
department, and title will then be displayed so you can
verify it is the right employee. Any pay codes already
PAGE 10
entered will be displayed. Select 'Next' to scroll the arrow
down to the next pay code, if any. Select 'Previous' to
scroll the arrow up to the previous pay code, if any. To
delete a line item use the 'Next' and 'Previous' buttons to
place the arrow on the appropriate line and select
'Delete...'. You will have to confirm deletion. This will
only delete one line at a time. Select 'Add...' to add a
new pay code or select 'Edit...' to edit the line with the
arrow beside it.
After selecting the 'Add...' button you will be prompted to
enter a pay code. You may select 'Browse...' to browse the
pay codes on the screen. After the appropriate pay code is
entered or after editing a line item you can then enter
hours/quantity and rate. How gross pay is calculated depends
on the pay type of the employee. If the employee is 'S'alary
or 'C'ommission any information entered through this routine
is added to their regular gross pay. For example, if you
enter a Bonus with Quantity 1 and a Rate of $500 dollars for
a Salary person making $25,000. After automatic generation
their normal pay plus the $500 would be their gross pay.
If the employee is 'H'ourly any information entered here
becomes their gross pay. So if you have a hourly person that
gets 5 hours overtime, you should enter 40 hours at the
normal rate and 5 hours at the overtime rate. After
selecting cancel you have the option to print a time sheet.
This may be printed to the screen or printer and will show
all entries entered through the enter/edit time option.
2. Generate Payroll
Use this option to generate a payroll. You may generate for
Weekly, Bi-Weekly, Semi-Monthly, or Monthly frequencies and
then for either Hourly, Salary, Commission, or All employees.
This process will calculate all pay, deductions, and
liabilities for the employees of the selected pay type and
frequency. The entries generated may be edited in the Edit
Payroll option. After selecting the frequency and pay type
you will be prompted to confirm generation. Select 'OK' to
begin generating the payroll or cancel to end the process.
3. Edit Payroll
Use this option to look at or edit the earnings and
deductions for each employee generated. You may also
manually enter an employees earnings and deductions. Be
careful because you are able to add more than one entry line
for each employee. This will generate two checks for one
employee. After selecting this option all employees
generated or manually entered will be displayed showing the
employee code, name, and gross pay. To see the breakdown of
earnings and deductions select 'Edit...' after placing the
arrow next to the desired employee. Selecting 'Next' will
scroll the arrow down the screen of employees. Selecting
'Previous' will scroll up the list of employees. Once the
arrow is on the line of the appropriate employee select
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'Delete...' to delete the employee or 'Edit...' to edit the
breakdown of earnings and deductions. Select 'Add...' to
manually add a new employee to the payroll.
After selecting 'Delete...' you must confirm the deletion.
After selecting 'Add...' a screen will appear prompting for
an employee code. Enter the appropriated Code or Select
'Browse...' to display a list of employees on the screen or
'Cancel' to go back to the payroll listing. Once the
employee code is entered, when adding a new record, or after
selecting edit you may enter in the gross pay and all
deductions.
4. Payroll Worksheet
Use this report option to display all the payroll information
generated through the generate payroll process and any manual
entries entered through the edit payroll option. The report
displays the employee code and name along with the gross pay,
deductions, liabilities, and net pay for each employee.
Totals for each employee and for all employees will also be
displayed. The report should be run and make sure all the
information generated is correct before printing the checks.
5. Cancel Payroll
Use this option to cancel any payroll generated but not
posted. This will allow you make corrections and then
regenerate the payroll. You will be prompted to to cancel
pay records. Select 'Cancel' to stop the process, or 'No' to
leave the pay records as they are, or 'Yes' to remove the pay
records. If yes is selected, all information in the Enter
Time will be cleared out along with the payroll.
6. Print Checks
Use this option to print or reprint employee checks. You
will first be prompted to reprint checks. If you answer 'No'
any checks not printed will be printed. You will then be
prompted for the beginning check number. Enter the number
and press enter to continue or select 'Cancel' to quit the
process.
If you answer 'Y' to reprint checks you must then enter the
check numbers you want to reprint. Only checks that have
been printed and fall in this range will be printed. Then
enter the beginning check number. Select 'Cancel' to quit
the process or 'Select' to continue.
7. Child Support Worksheet
Use this report option to display all the child support
generated through the generate payroll process. The report
displays the employee code along with the recipient and
amount of the child support and a total.
8. Allotment Worksheet
Use this report option to display all the allotments
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generated through the generate payroll process. The report
displays the bank name and information and the lists each
employee that has an allotment to this bank along with their
social security number and amount of the allotment.
9. Post Payroll
Be sure and make a backup before running this process. If
any errors occur during this process you will have to restore
from your backup, correct the errors and rerun this process.
This process will update the month to date, quarter to date,
and year to date totals and clear out the detail of the
payroll generated. All detail information in the Edit
Payroll and Enter Time options will be cleared. After
posting you are ready to begin your next payroll period.
REPORTS
1. Employee Listing
Use this report option to print an employee listing for any
range of employees. This report includes the employee code,
name, address, phone number, birth date, review date, social
security number, hire date, raise date, and drivers license.
2. Employee Labels
Use this report option to print labels for any range of
employees. You have the option to print on 9 line labels or
6 line labels. It will then print an alignment test. The
labels include the employee name and address information.
3. Department Listing
Use this report option to print a listing of any range of
departments. This report includes the department code and
description and the total number of departments listed.
4. Pay Code Listing
Use this report option to print a listing of any range of pay
codes. This report includes the pay code, description,
multiplier.
5. Allotment Listing
Use this report option to print any range of employees
allotments. This report includes the employee code,
allotment description, bank account number, and amount of the
allotment.
6. Bank Listing
Use this report option to print any range of banks. This
report includes the bank code, bank name, address, phone
number.
7. MTD Report
Use this report option to print a monthly report for any
range of departments. The report gives subtotals by
PAGE 13
departments and includes the department code, employee code,
and quarterly amounts for gross pay, Federal withholding,
FICA, FUTA, SUTA, State withholding, SDIF, city withholding,
and allotments and child support, along with totals for each of
these fields.
8. QTD Report
Use this report option to print a quarterly report for any
range of departments. The report gives subtotals by
departments and includes the department code, employee code,
and quarterly amounts for Gross pay, Federal withholding,
FICA, FUTA, SUTA, State withholding, SDIF, city withholding,
and allotments and child support.
9. YTD Report
Use this report to print a quarterly report for any range of
departments. The report gives subtotals by departments and
includes the department code, employee code, and quarterly
amounts for Gross pay, Federal withholding, FICA, FUTA, SUTA,
State withholding, SDIF, city withholding, and allotments and
child support.
UTILITIES
1. Reindex Files
Use this option to reindex your data files and pack the data
files. This may take awhile depending on the size of your
data files.
2. File Sizes
Use this option to display how many records are used for each
file.
3. Backup Data Files
Use this option to backup your data(dbf) files. You will
first be prompted to select the the Backup Drive. It will
then backup your data to the specified drive.
4. Restore Data Files
Use this option to restore your data(dbf) files. You will
first be prompted to select the drive to restore from. Once
the files are restored it will reindex the files.
5. Printer Set up
Use this optin to select the type of printer you have. Use
the Scroll bars to scan the list of printers. If your
printer is not on the list, use your printer manual to find
and select a printer compatible to yours.
PAGE 14
CLOSING
1. End of Month
Be sure and make a backup of your data files before running a
closing routine. This process will zero all the Month to
Date fields.
2. End of Quarter
Be sure and make a backup of your data files before running a
closing routine. This process will zero all the Quarter to
Date fields. This process will not zero out the month to
date figures, so you must run end of month before running the
end of quarter process.
3. End of Year
Be sure and make a backup of your data files before running
the end of year. This process will zero all the Year to Date
figures. It will not zero out the quarter to date or month
to date figures, so you must run end of month and end of
quarter before running the end of year process.
4. Print W2s
Use this process to print W-2's for all your employees. You
may specify any range of employees to print W-2's for.
5. Print 1099s
Use this process to print 1099's for any employee setup to
receive a 1099. The employee file has a field to specify if
the employee is to receive a 1099 or not.
CONVERT FROM DOS VERSION
To convert from the DOS version of Painless Payroll, simply
press CTRL+U from the main menu. You will then be prompted
to enter the path of your DOS version data files. Press
enter to begin the conversion.
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