Creating/Editing Journal Entry (Transaction)

• select different journal

• entering date

  • initially set the date to the highest ref_num in the ledger (previously entered date) or if that date falls outside fiscal year, set to date of beginning of fiscal year

  • when the user changes the year, if year beginning and year end different, modify the items in the month select to only contain the months from/to the beginning/ending of fiscal year and current year

  • when the user selects February, modify the items in the first day select to be 0, 1, 2, else make it 0, 1, 2, 3

  • if February, when the user selects 0, 1, make sure second day has 0-9, else if leap year and second day select 2 make it 0-9, else 0-8 for February

• entering payee/payer

  • if user types in text field an entry that matches a select field entry, change the selected item to match

  • if user selects an item, set text field value to that item

  • when item selected or matched, refresh page by submitting to self in order to regenerate table with recalled/remembered data with correct number of rows

• select sub entity

• select account

  • modify the items in the subaccount to the associated values for the selected account

  • if bank (cash) account, put (blank), "C", "D" items

• select sub account/check-deposit number

  • if "C" or "D" selected, put next check/deposit number in text field; if (blank) selected, text field is cleared and text is ignored when submitted

• enter debit

  • causes credit field to be cleared

  • do debit/credit balance

• enter credit

  • causes debit field to be cleared

  • do debit/credit balance

• debit/credit balance

  • sum debits

  • sum credits

  • difference of sums - abs(credit-debit)

  • put difference in debit/credit field in first available row without account if difference is not 0

• more rows button and/or automatically detect and submit when only one row left

• create new account button

  • pass all information/data from create/edit form to create account form

  • get information for new account; on submit, if no errors, return to create/edit form with data passed through

• items needed

  • fiscal year dates

  • last date entered

  • next check/deposit number for each bank account (optional)

  • current ledger

Transaction Entry

Double Entry

TransactionEntry.cgi stays the same.

{Refresh}{Blank} {Submit}

|Sub Entity| |Account| |Sub Account| |Debit| |Credit|

[Edit] [Edit] [Edit] [edit][Edit]

[Drop down} [dropdown][drop down]

{Enter}{Blank}

(Layer with NON editable text)

Debits

Sub Acct SubAcct Deb Cred Edit Del

[ ] [ ] [ ] [ ] [ ] E D

Credits

Sub Acct SubAcct Deb Cred Edit Del

[ ] [ ] [ ] [ ] [ ] E D

E,D = image

javascript - store values in arrays

Input Items needed

* Amount

* Sub entity

* Account

* Sub account

* Debit/Credit

Options - Refresh page

Delete - remove from layer

Edit - remove from layer, place in edit fields.

Hide Double Entry

Jnl Date Payee

Remembered Memo

(list of accounts)

(mark bank accounts, query for next check, deps)

Sub E Account Num/Sub Amount Increase Decrease

[Edit} {Edit] [Edit] [Edit] O O

[Dropdown][Dropdown]

[Submit]

Transfer To:

Sub E Account Num/Sub

{Edit] [Edit] [Edit]

[Dropdown][Dropdown]<-onBlur---set focus to Submit Button

Submit

required: date, journal

if payee is blank,

do not recall data

else

payee is new payee

else

payee is old and no account entered

else

payee is old and account entered.

else

transfer account is entered

account is not chosen

stop. eror (javascript)

account is entered

else

transfer sub account chosen but transfer account is not

Second screen

-----

| Jnl Date Payee

| Rem Memo

----

1. Transaction Balance

Sub E Acct Sub/Num Amount Inc Dec

[ ] [ ] [ ] [ ] O O

[drop] [drop] [drop]

Amount is always positive. If they enter a (-) swap the Inc. Dec. radio select

2.CounterBalance

{Submit}{Refresh}{Blank}

|Sub Entity| |Account| |Sub Account| |Debit| |Credit|

[Drop down} [dropdown][drop down] {Enter}

(Layer with NON editable text)

Sub Acct SubAcct Amount Edit Del

[ text ] [ ] [ ] [ ] E D

[ text ] [ ] [ ] [ ] E D

E,D = image

javascript - store values in arrays

Input Items needed

* Amount

* Sub entity

* Account

* Sub account

* Debit/Credit

Options - Refresh page

Delete - remove from layer

Edit - remove from layer, place in edit fields.

The sum of the amounts in counterbalance must equal transaction balance.

IF the acct in 1. has Debit_increases=true then (+) positives in 2. are credits and (-) negatives are debits.

else acct in 1. has Debit_increases=false then (-) in 2. are credits and (+) are debits.

Copyright (c) 2001 HLR
Permission is granted to copy, distribute and/or modify this document under the terms of the GNU Free Documentation License, Version 1.1; A copy of the license is available at http://www.gnu.org/licenses/licenses.html#FDL.

Updated: $Id: Journal.html,v 1.1.1.1 2001/08/09 19:02:21 moreejt Exp $