Copyright: Help file made by Arthur Muller


Contents
Welcome to Client Biller!

Client Biller, Version 1.30, May 1994

Table of contents:

Introduction to Client Biller

Shareware

Registering

Installing Client Biller

Using Client Biller

Technical Information

Other software from N.E.W. Software

Index

N.E.W. Software
PO Box 57336
Jacksonville, FL  32241
(904) 292-2815

Client Biller was written by James Bell.  E-Mail comments/questions/suggestions to (Internet)  jamesbell@delphi.com
Client Biller, this document and all other related materials are Copyright © 1991-1994 N.E.W. Software.


Introduction
Introduction to Client Biller

Client Biller is really a simple program with a simple task: Make Invoices.  As a consultant I hated keeping track of clients, invoices, phone numbers, invoice numbers, etc.  Client Biller keeps track of all these things for me and it does it well.

If you have an idea for Client Biller, drop us a line:

Attn: James Bell
N.E.W. Software
PO Box 57336	Phone: (904) 292-2815
Jacksonville, FL  32241-7336	Internet: jamesbell@delphi.com


Shareware

Client Biller is Shareware.  You are allowed to  use it for up to ten days as an evaluation, but you must register to continue use.  Registration is simple and provides the following benefits:

•	New versions!  This version may already be replaced by an update.

•	You can get copies of other programs available from N.E.W. Software

•	With a license number you can be registered instantly over the phone.  No waiting for the mail. If you order a new version you can receive that in just a couple of days (even faster with Express shipping!).

•	Your license number is good for all future versions!

•	Upgrades are cheap, usually just $10.00

•	Flexible pricing lets you get exactly what you want.

•	Site licenses available for 5 or more users.  You must get multiple copies if there will be multiple users.  50% discount on 5th license and up.


Registering Client Biller
Registering

By phone: Just call us at (904) 292-2815.

By mail: Just print and fill out the order form and send your check or money order (US Dollars only) to us at:

N.E.W. Software
PO Box 57336
Jacksonville, FL  32241-7336

Order form

Prices

Client Biller 	(Invoice-maker extraordinaire!)	$24.99
Statline	(The Ultimate Windows Status Line)	$24.99
TimeCalc	(Calculator for times)	$9.99

See also: Other software from N.E.W. Software

SuperPack

Client Biller, Statline and TimeCalc	$49.99

Shipping options

Express shipping (USA only)	$5.00
Shipping outside the USA	$2.00


Order form
*************************************************************************
Client Biller                 Version 1.30                       May 1994
*************************************************************************
  ---->  Visa and MasterCard now accepted, see below for details  <----

Name_______________________________  Company Name________________________

Address__________________________________________________________________

City_______________________  State____  Zip__________  Country___________

Phone (____)____-______  E-Mail Svc & Address____________________________

Where did you get this software?_________________________________________

Quiz: I use: ( ) Win 3.1  ( ) Win 4.0  ( ) Win NT  ( ) Win for Workgroups

Favorite color_________  Other Shareware registered _____________________

Comments?_______________________________________________________________
*************************************************************************
    Check     Product                                   Price
    ======    =================================         ========
  +-------------------------------------------------------------+
  | (  )      Client Biller (License number only)       $24.99  |
  |      -OR-                                                   |
  | (  )      Client Biller (Latest version shipped)    $29.99  |
  +-------------------------------------------------------------+
    (  )     Statline                                   $24.99
             The Ultimate Windows Status Line

    (  )     Surf - WAV audio toolbox                   $29.99

    (  )     TimeCalc - Calculator for times            $ 9.99

    (  )     SuperPack:  Client Biller, Statline,       $49.99
             and TimeCalc

*************************************************************************
Miscellaneous
=============
    (  )     Express Shipping (USA only)          Add   $ 5.00

    (  )     Shipping outside the USA             Add   $ 2.00

    (  )     3-1/2" diskette(s)                   Add   $ 1.00

          * Checks or money orders IN US DOLLARS only please *
*************************************************************************
Mail to: N.E.W. Software                 | Visa and MasterCard accepted |
         PO Box 57336                    | Call us at: (904) 292-2815.  |
         Jacksonville, FL  32241-7336    +------------------------------+


Installing Client Biller

1 	Copy the CBILLER.EXE and CBILLER.HLP files to your Windows directory.

2 	Click on the Program Manager group you'd like Client Biller to be in.

3 	Select "File" then "New..." from the menu, click OK for a new program item.

4 	Give the Command Line as "CBILLER.EXE", click OK, and you're done.

Note:

Client Biller will create and use 5 files: invoices.db, clients.db, charges.db, scharges.db, and cbiller.ini.  Do not delete these!  You can safely delete the scharges.db file if you want to erase all the items on your Standard Charges list.


Using Client Biller

Click on a button for more information on that button


Technical Information

Client Biller's creation

Client Biller was created with Microsoft's Visual C++ 1.0.  Version 1.3 stands at about 6500 lines of straight C code.

Client Biller was written for N.E.W. Software by James Bell (internet: jamesbell@delphi.com)

Help file

This help file was created by Arthur Muller (internet: muller@fwi.uva.nl)

Database Files

There are 4 database files maintained by Client Biller: INVOICES.DB, CLIENTS.DB, CHARGES.DB, and SCHARGES.DB.

All records are fixed-length.  The files will be created as needed if any or all are deleted.  CHARGES, INVOICES and CLIENTS are linked and INVOICES and CHARGES should be deleted if any one is lost (CLIENTS can remain).

By default these files are kept in the Windows directory.  If they are moved, you should change the entries for them in the CBILLER.INI file.

Report Limits

The Monthly report is limited to a span of 5 years and 2000 invoices.
The Client report is limited to 100 clients and 2000 invoices.
The Invoice report is not limited by number of clients or invoices.
All reports are limited to 120K of text total (about 1500 lines).

Database Limits

The following are the size limits on the length of fields in the database.  All fields except "Amount" are zero-terminated
ASCII strings.  "Amount" is a floating point value from -3.4 x 1038 to +3.4 x 1038.

Client Database 	Invoice Database	Charge Databases

Field	  Len	Field	Len	Field	Len

Contact Name	   40 	Date	8	Description	262
Company Name 40	Invoice Number	8	Amount	4 (numeric)
Address #1	   40 	No-Print Comment	90
Address #2	   40 	Printed Comment	320
City	   22
State	   2
Zip	   10
Phone #1	   16
Phone #2	   16
Fax Phone	   16
Notes	2048


Other Software from N.E.W.
Other Software from N.E.W. Software

Surf - The WAV Audio Toolbox for Windows

An incredible selection of effects for your Windows WAV files, including:

· 5 levels of echo	· Chorusing 	· Inversion
· Playback control	· Cut and paste editing	· Smoothing
· Hiss control	· Phaser	· 5 WAV viewers
· Gain control	· Sample rate control	· Undo/Redo

All this and much more wrapped up in a user-friendly toolbar.

Statline - The Ultimate Windows Status Line

Statline is the status line for Windows 3.1 and Windows NT, capable of displaying the date, time, amount of memory free, percentage of "system resources" free, and hard drive space free.

Statline goes a step further by providing a program launcher, a small menu for often-used programs, a small notepad, printer control, and a quick exit out of Windows.


Index

A

Add

Amount

Apply

Auto Numbering

C

Calculator

Charge description

Charges

Client List

Client Report

Clients

Contents

Copies

Copy

D

Date

Delete charge

Delete Client

Delete Invoice

Delete Standard Charge

Dial Prefix

Dial

Duplicate Charge

Duplicate invoice

E

Edit charge

Edit Client

Edit invoices

Export type

Export

F

Filename

From/To

H

Heading Note

I

Indent Charges

Installing Client Biller

Introduction

Invoice Listing

Invoice Options

Invoice Paper

Invoice Report

Invoices

L

License Information

M

Modem Port

Monthly

Move up and Move down

N

New charge

New Client

New invoice

Notes printed

Notes private

Notes

Number

O

Order form

Other Software from N.E.W.

P

Paid/Unpaid

Paid

Preset Dates

Print

Printers

Purge

R

Registering Client Biller

Reports

S

Setup

Shareware

Standard Charge

Standard Charges List

T

Technical Information

Total

U

Use Sounds

Using Client Biller

.


Add

The Add button copies the charge you are working on and makes it one of
your Standard Charges.  The amount is copied too.


Amount

The Amount is where you enter the total for that charge.  Do not type a
"$" (dollar sign) in this field.


Apply

The Apply button copies a Standard Charge to the charge you are working on.


Auto Numbering
Auto-numbering

The Auto Numbering selection lets you tell Client Biller how you keep
invoice numbers.  If you keep a different sequence of numbers for each
Client, select "Sequence for each client".  If you keep a single sequence
for all your invoices, select "One sequence for all clients".


Calculator

The Calculator button brings up the Windows Calculator for computing the
amount of the charge.  Anything that appears in the Calculator's Window
will be copied to the Charge Amount window in Client Biller.


Charge description

The Charge Description is a few lines of text (about 260 characters) to
describe the charge.  You can tell Client Biller to indent the
2nd, 3rd, etc. lines of each charge if you prefer.
( See: Setup )


Charges

Charges are the list of individual amounts and descriptions that make up the
total invoice.  If you enter a charge with an amount of $0, the amount will be
dropped and only the description will print.


Client List

The Client List shows all the clients you have entered and lets you pick
one for the new invoice.  You can also add a new client from here and then
select that one.


Client Report

The Client Report shows all the invoices selected with totals for each Client
that has at least one invoice in the selection.


Clients

Clients are the people you send invoices to and you'll need to type in information on your clients.

If you have not registered, you'll only be able to setup three clients - you should easily be able to tell if you like Client Biller with this small limitation.

You can register with a single phone call and immediately get your license number which will allow you to have as many clients as you wish.

There are no functional limitations in an unregistered copy of Client Biller.

 Dialing clients

 Printing Envelopes

 Copy

 Edit

 New

 Delete


Dial

Clicking on Dial will let you dial the selected Client's phone number (if you have a modem).  Simply select a Client, hit Dial, and then select the phone number that you'd like to dial.


Envelope

When you click on the Envelope button you can print an envelope addressed
to the selected Client.  In general this works best if you have a page
printer (Laser, Inkjet or Bubblejet).


Copy

Clicking the Copy button will copy the Client's name and address to the
clipboard.  If you're writing a letter in a word processor, you can just
select Edit...Paste to insert the address text in the heading.


Edit Client

Clicking the Edit Client button will bring up this window to let you enter information about your Client.

 Company information

 Notes


Company information

The Company information is what will be printed at the top of any invoices
or envelopes for this Client.  You can enter either a company name, a
contact name or both.  There is also space for the address and 3 phone
numbers.


Notes

The Notes area lets you keep several lines of notes (2048 characters) about
the Client.


New Client

Clicking the New Client button will bring up this window to let you enter information about your Client.  You can click Edit Client to change the information later if you need to.

See Edit client for more information


Delete Client

Clicking Delete Client will erase any information about the selected Client,
including all invoices you've made for that Client.  You'll see a warning
message before any erasing is done.


Company info
Company information

This is where you enter the information about yourself to be printed at the top
of each invoice.


Copies

You can tell Client Biller to print several copies of the invoice at once.


Date

The Invoice Date is the date you'd like to be printed on the invoice in
MM/DD/YY format.


Delete charge

Delete charge will erase the selected charge from the invoice.


Delete invoice

Delete invoice will erase all the information about the selected invoice,
including all the charges for that invoice.  You'll see a warning
message before any erasing is done.


Delete SC
Delete

The Delete button deletes the Standard Charge you have selected.


Dial Prefix

If you have an office phone where you must dial number(s) to get an outside
line (e.g. "9"), type those numbers in here.  You can enter a comma to add
a delay.  For Example, "9," would mean dial 9 and wait a moment before dialing
the Client's number.


Duplicate Charge

Duplicate Charge will add a copy of the selected charge to the invoice.


Duplicate invoice

The Duplicate Invoice button will make a copy of the entire selected invoice.
Client Biller will use the next invoice number in sequence.


Edit charge

The Edit Charge window is where you can change the description and amount for each charge on the invoice.

 Charge description

 Calculator

 Standard Charge


Standard Charge

Standard Charges are charges that you might use again, like "Initial Consultation, $45.00".  You can take any charge and add it to your list of Standard Charges and then Apply it over and over to any invoice.

 Charge description

 Amount

 Standard Charges List

 Calculator

 Apply

 Add

 Delete


Standard Charges List

The Standard Charges list shows each of the Standard Charges you have
saved in the past.  Simply click the arrow to display the list, then select
the charge you want to use and hit the Apply button.


Edit invoices

The Edit Invoice window is where you enter information about the invoice and the charges to be listed on the invoice.

There are areas for the invoice number, date, and Paid/Unpaid status.  There's also an area for the charges on the invoice.  This shows the first few characters of the charge and the amount.

Simply double-click on a charge to edit it, or select the charge and hit the Edit Charge Button.

 Charges

 Total

 Number

 Date

 Paid

 Notes (printed)

 Notes (private)

 Print

 Edit charge

 Delete charge

 New charge

 Duplicate

 Move up/Move down

 Edit client

 Dial client


Total

The Total shows the current total of all the charges for this invoice.


Number

The Invoice Number can be up to 8 digits or letters to identify the invoice.
Client Biller will not stop you from using the same invoice number twice.
You can tell Client Biller  to automatically generate invoice
numbers for you. ( See: Setup )


Paid

Here you can check or uncheck the Paid box to mark an invoice as paid.  You
can later use this to report on only the invoices that have (or have not)
been paid.


Notes printed
Notes (printed)

Printed Notes are a few lines of text (320 characters) that will print at the
bottom of the invoice.


Notes private
Notes (private)

Private Notes is a line (90 characters) of text that you can use for comments
about each invoice.  For example, you might want to keep the date the invoice
was mailed here.


Print

The Print button will show you a preview of what the first page of the invoice will look like when printed.

 Copies

 Printers


Printers

You can tell Client Biller to print this invoice to any of the available
printers.  This will not change the printer you have selected to use as your
default printer.  This is handy for sending a fax of the invoice or printing
invoices on a different printer than you usually use.


New charge

The New Charge window lets you enter several charges at once for the invoice.

After typing each description and amount, click "OK" to add the charge.
When you're finished click "Close" to stop adding new charges.

See Edit Charge for more information


Move up and Move down
Move up/Move down

Move Up and Move Down will move the position of the selected charge up
or down on the list of charges.


Envelopes

This lets you select whether Client Biller defaults to printing a return address
on the envelope or not.  No matter what you select here, you can override it for
each individual invoice.


Export

Export Invoice(s) lets you export either a single invoice (to text) or all the invoices (to a dBase file).

 Export type

 Filename


Export type

The Export Type lets you select how to export the invoice.

The Single Invoice to Text button means you'd like to export the selected
invoice to a text file.

The All Invoices to DBF file button means to export all your invoices to
a dBase III type file.


Filename

This is where you enter the filename you would like to create, either a
text filename (like "JUNE.TXT") or a dBase filename (like "INVOICES.DBF").


From
From/To

The From and To fields let you select a date range to select invoices from.
Any invoice that falls on or within this range may be part of the selection.


Heading Note

The Heading Note is a short note (40 characters) to print below the
heading on each invoice.


Indent Charges

Indent Charges means to indent all but the first line of each charge.


Invoice
Invoice Report

The Invoice Report shows a simple list of the selected invoices with a total at
the bottom.


Invoice Listing

The Invoice Listing will let you display either the Client's name or the invoice
total when you are selecting from your list of invoices.  The invoice total option
will slow down the listing a bit.


Invoice Options

The Invoice Options will let you setup options for printing invoices.

 Indent Charges

 Heading Note

 Invoice Paper

 Auto-Numbering

 Fonts


Invoice Paper

The Invoice Paper option will let you skip a 2" margin at the top of each
invoice (for letterhead) on the first page of the invoice.


Invoices

From here you can do several things with invoices like create new ones, edit old ones, delete old ones, etc.

 Edit invoices

 Print invoices

 Delete invoice

 New invoice

 Export

 Purge

 Duplicate invoice


New invoice

The New Invoice button first asks you to select the client that the invoice is for.  Then you can begin editing the invoice.

 Client List


Purge

Purge Invoices lets you erase a whole range of invoices all at once.

Use Caution!  There is no way to unerase the invoices once they are gone.

 From/To

 Paid/Unpaid/Both

 Preset Dates


Paid Unpaid
Paid/Unpaid/Both

The Paid/Unpaid/Both lets you select only invoices that have (or have not) been
paid.  The invoices still must fall in the date range you selected above.


Preset Dates

The Preset Date Range buttons will simply type in some of the more common dates
for you in the From and To fields.


License Information

This is where you enter your Client Biller License when you register Client
Biller.

See also: Shareware and Registering


Modem Port

If you have a modem and want to be able to dial your Clients, select which
COM port your modem uses.


Monthly

The Monthly Report shows all the invoices selected with totals at the end of each
month in the date range.


Reports

The Reports window lets you select certain invoices and report types for summary information about your invoices.

 From/To

 Paid/Unpaid/Both

 Preset Dates

 Invoice

 Monthly

 Client


Setup

The Setup window lets you set some of the general options for Client Biller and tell Client Biller information about yourself and/or your company.

 Company Information

 License Information

 Modem Port

 Dial Prefix

 Use Sounds

 Envelopes

 Envelope Feed

 Invoice Listing

 Invoice Options


Use Sounds

If you have a sound board on your machine, you can turn on Client Biller's
sounds.


PRINT_OF
Select 'Print Topic' from the File menu to print the order form

or press CTRL+INS to copy the form to the Clipboard

and paste it into a text editor or wordprocessor


Envelope Feed
Allows you to set the envelope size and paper bin for your printer.

The default is: Manual Envelope, Common #10, and Landscape.


Fonts
Allows you to set the typefaces used in invoices and envelopes.


Edit Charge

<Edit charge>


Edit client

<Edit Client>


Other software from N.E.W. Software

<Other Software from N.E.W.>


Registering

<Registering>


See: Setup

<Setup>


Setup

<Setup>


Shareware

<Shareware>


Egg
 AM '94